Midland Koi Association are committed to safeguarding your privacy. Please contact us if you have any questions or issues regarding the use of your Personal Data and we will gladly assist you. By using our website and/or our member services, you consent to the Processing of your Personal Data as described in this Privacy Policy.

Data Protection Principles

We promise to follow the following data protection principles:

  • Processing is lawful, fair, and transparent
  • Our Processing activities fit the purpose for which Personal Data was gathered
  • We only gather and Process the minimal amount of Personal Data required for any purpose
  • .We will not store your personal data for longer than needed
  • We will do our best to ensure the accuracy, integrity and confidentiality of data

Your rights

The Data Subject has the following rights:

  1. Right to information – you have the right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained, and why and by whom it is processed.
  2. Right to access – you have the right to access the data collected from or about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  3. Right to rectification – in certain cases, you have the right to request rectification or erasure of any Personal Data.
  4. Right to restrict processing – where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  5. Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
  6. Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled, please contact us.
  7. Right to use the the help of a supervisory authority.
  8. Right to withdraw consent – you have the right to withdraw any given consent for Processing of your Personal Data.

Data we gather

Information you have provided us with

This might be your name or email address – mainly information that is necessary for us to register your membership or enhance your experience with us.

Information automatically collected about you

This includes information such as your IP address that is automatically stored by cookies and other session tools.  This information is used to improve your experience. When you use our website,  your general activities may be logged.

Publicly available information

We do not gather information about you that is publicly available.

How we use your Personal Data

We use your Personal Data in order to:

  • Communicate with you in relation to our association
  • Enhance your experience
  • Fulfil an obligation under law or contract
  • For other purposes we have asked your consent for

We Process your Personal Data in order to fulfil obligation rising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law. We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered.

We will inform you of any further Processing and purposes.

Who else can access your Personal Data?

We do not share your Personal Data with strangers or third parties.

We will disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.

How We Secure Your Data

We do our best to keep your Personal Data safe.  We use safe protocols for communication and transferring data. Our website is monitored for possible vulnerabilities and attacks.

Even though we try our best, we cannot guarantee the security of information. However, we promise to notify suitable authorities in the case of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

Cookies and Other Technologies

Our website uses cookies and/or similar technologies to analyse visitor behaviour and administer the website. This is carried out in order to personalise and enhance your experience with us. A cookie is a tiny text file stored on your computer that stores information used to help make websites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required to enable you to use some important features on our website. These cookies do not collect any personal information.
  • Functionality cookies – these cookies provide functionality that makes using our website more convenient. For example, they might remember your name and email in comment forms so you don’t have to re-enter this information next time.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services

You can remove cookies stored in your computer via your browser settings.

Contact Information

Supervisory Authority

Website: https://ico.org.uk/

Changes to this Privacy Policy

We reserve the right to make changes to this Privacy Policy.

Last updated: 17.05.19

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